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Built for the way a Kenyan school runs its term.

For private and public schools from Playgroup to Grade 9 on the CBE curriculum. The bursar runs the fees, teachers run the marks, parents see both on their phone.

A term in Hall12

From opening week to report cards.

Opening week

Run the term’s invoices after a preview. Learners who join late are pro-rated, and transport is billed by each learner’s route.

Every day

M-Pesa texts post themselves, cash and bank slips take a minute, and the receipt prints on A5 with the amount in words.

Mid-term

Send reminders to parents with a balance, statements as PDFs on WhatsApp, and absence texts if you switch them on.

End of term

Teachers finish the mark sheets, Alama grades them, and report cards go to parents, held back where the school’s fee rule says so.

Registers

The morning register in a minute.

  • Everyone starts present; tap only the learners who are not.
  • Absent, late or excused, with the reason written down.
  • Absence messages go to the parents who agreed to them, once the school switches them on.
Taking a class register in Hall12: tapping a learner opens a dialog with Present, Absent, Late and Excused, and a reason, here Excused for a clinic visit with a note from the parent.
Made for Kenya

The details other systems leave to a spreadsheet.

  • Playgroup, PP1, PP2 and Grades 1 to 9, with Junior School named as it is now.
  • Three terms with dates the school sets, since private schools keep their own calendar.
  • The learner’s KEMIS UPI kept and searchable.
  • Caution money held as a refundable deposit, apart from income.
  • Transport routes, stops, buses and drivers, with route changes billed for the weeks left.
  • Uniforms and books sold from the store and charged to the learner’s fees.
The Hall12 school dashboard with fees billed and collected this term, outstanding fees by grade and the top arrears.
The school’s apps

What a school uses every week.

Hostels, the library, staff and the store are there when the school needs them. See every app.

KarofeesSchools and colleges

Bursars, school administrators, head teachers

Invoices, payments, balances and statements, kept in real accounting books.

  • Term invoice runs with a preview first. Running one twice never charges a parent twice.
  • Mid-term joiners pay for the weeks left on tuition, lunch and transport; admission and development stay whole.
  • One payment from a parent spread across several children, oldest debt first or by hand.
  • Sibling, staff-child, bursary and scholarship concessions, approved by the administrator.
  • Sponsors such as HELB, churches and employers billed for their share, each with its own statement.
  • Statements that show brought-forward arrears, this term’s charges, payments and the closing balance, the same on every screen, PDF and SMS.
  • Expenses, an income and expenses report, arrears ageing and collections.
  • Exports for QuickBooks Desktop, QuickBooks Online and Sage 50.

AlamamarksSchools

Class teachers, subject teachers, head teachers

CBE assessment, report cards, registers, homework and discipline.

  • KICD learning areas for PP1 to Grade 9, graded on the KJSEA 8-level or CBE 4-level scale.
  • Senior School pathways and each learner’s subjects, so mark sheets and report cards cover only what they take.
  • Forms 3 and 4 graded A to E with KNEC’s KCSE mean grade.
  • Mark sheets that save as you type. An absent learner is left out, never scored zero.
  • Report cards on the school letterhead as PDFs, sent to parents on WhatsApp.
  • A school can hold back a report card until fees are paid; the parent gets a payment notice instead.
  • Daily registers in a few taps, with a chronic-absence report.
  • Homework with photo hand-in, and discipline records whose every read is logged.

RatibatimetableSchools and colleges

Head teachers, timetablers, exams officers, teachers

School timetables and cover; college lecture and exam timetables.

  • Bell schedules, rooms, teacher limits and lessons a week per level.
  • Timetables adjusted by hand and published to teachers.
  • Cover for absent teachers, and each teacher’s day on their phone.
  • College lecture timetables, exam timetables and invigilation.

MzaziparentSchools and colleges

Parents and sponsors

The parent’s own page on their phone.

  • Balance and statement for each child.
  • Report cards, attendance, homework, timetable and the school calendar.
  • Messages from the school, in one place.
  • Installs on a phone’s home screen like an app.

See Hall12 with a demo school’s records.

We walk you through fees, M-Pesa, report cards and the parent’s phone page, then talk about bringing your records in from Excel or your old system.

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