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17 apps, one set of records.

Hall12 is made of apps, each named in Swahili for what it does. They share one database, so a payment, a mark or a new learner shows up everywhere it matters. Each member of staff sees only the apps their role needs.

The learners roll in Hall12, with admission numbers, names, levels, class sections and status, and filters for level, status and transport.

Money

Fees, payments and the store, kept in accounting books.

KarofeesSchools and colleges

Bursars, school administrators, head teachers

Invoices, payments, balances and statements, kept in real accounting books.

  • Term invoice runs with a preview first. Running one twice never charges a parent twice.
  • Mid-term joiners pay for the weeks left on tuition, lunch and transport; admission and development stay whole.
  • One payment from a parent spread across several children, oldest debt first or by hand.
  • Sibling, staff-child, bursary and scholarship concessions, approved by the administrator.
  • Sponsors such as HELB, churches and employers billed for their share, each with its own statement.
  • Statements that show brought-forward arrears, this term’s charges, payments and the closing balance, the same on every screen, PDF and SMS.
  • Expenses, an income and expenses report, arrears ageing and collections.
  • Exports for QuickBooks Desktop, QuickBooks Online and Sage 50.

BoharistoreSchools and colleges

Storekeepers, bursars

Stock, requisitions, issues and uniform or book sales.

  • Requisitions with approval, and issues from the store.
  • Uniforms and books sold to a learner and charged to their fees in one step.

Teaching and learning

Marks, report cards and timetables.

AlamamarksSchools

Class teachers, subject teachers, head teachers

CBE assessment, report cards, registers, homework and discipline.

  • KICD learning areas for PP1 to Grade 9, graded on the KJSEA 8-level or CBE 4-level scale.
  • Senior School pathways and each learner’s subjects, so mark sheets and report cards cover only what they take.
  • Forms 3 and 4 graded A to E with KNEC’s KCSE mean grade.
  • Mark sheets that save as you type. An absent learner is left out, never scored zero.
  • Report cards on the school letterhead as PDFs, sent to parents on WhatsApp.
  • A school can hold back a report card until fees are paid; the parent gets a payment notice instead.
  • Daily registers in a few taps, with a chronic-absence report.
  • Homework with photo hand-in, and discipline records whose every read is logged.

RatibatimetableSchools and colleges

Head teachers, timetablers, exams officers, teachers

School timetables and cover; college lecture and exam timetables.

  • Bell schedules, rooms, teacher limits and lessons a week per level.
  • Timetables adjusted by hand and published to teachers.
  • Cover for absent teachers, and each teacher’s day on their phone.
  • College lecture timetables, exam timetables and invigilation.

Parents and students

Their own pages, on their own phones.

MzaziparentSchools and colleges

Parents and sponsors

The parent’s own page on their phone.

  • Balance and statement for each child.
  • Report cards, attendance, homework, timetable and the school calendar.
  • Messages from the school, in one place.
  • Installs on a phone’s home screen like an app.

MwanafunzistudentColleges

College and university students

The student’s own page: fees, units, exams and results.

  • Fee statement, unit registration and the exam card.
  • Timetable, attendance with QR check-in, results and transcript requests.
  • Hostel, library and clearance.
  • The student decides what each guardian or sponsor may see.

College academics

From the curriculum to the graduation list.

MtaalacurriculumColleges

Registrars, deans, heads of department, lecturers

Faculties, departments, programmes, units and approved curricula.

  • Programmes and the units in each.
  • Curriculum versions that are approved before they are used.
  • Lecturers and the units they teach.

SajiliregisterColleges

Admissions officers, registrars

Intakes, applications, offers, enrolment and student cards.

  • Intakes with places per programme, and an optional public application form.
  • Admit, offer and enrol, including KUCCPS placement lists.
  • Student cards with a QR code.

MuhulasemesterColleges

Registrars, heads of department, exams officers

Reporting, unit registration and exam cards.

  • Semester reporting for every student.
  • Unit registration with prerequisites, class sizes, add and drop, and head-of-department approval.
  • Deferments and transfers, and exam cards with a QR check.

MahudhurioattendanceColleges

Lecturers, registrars

Lecture and practical attendance, with a rotating QR check-in.

  • Lecture and practical registers per class.
  • Students check in by scanning a QR code that keeps changing.

MatokeoresultsColleges

Lecturers, heads of department, deans, exams officers

Marks, moderation, boards, GPA and transcripts.

  • Mark sheets, moderation and examination boards.
  • GPA and CGPA, supplementary and special exams.
  • Transcripts with a QR check, and candidate lists for external exam bodies.

MhitimugraduateColleges

Registrars, exams officers, heads of department

Clearance, graduation, certificates and alumni.

  • Clearance across every office, in one list.
  • Graduation lists, ceremonies and certificates anyone can check by QR code.
  • An alumni record after graduation.
Muhula, the Hall12 semester app: each student with their programme, year and mode of study, whether they have reported this semester, and their registered credits.

Campus life

Hostels and the library.

BwenihostelsSchools and colleges

Hostel officers

Beds, stays, exeats and visitors.

  • Hostels, rooms and beds, allocated automatically or by hand.
  • Stays billed to fees, exeats and a visitors book.

MaktabalibrarySchools and colleges

Librarians

Lending, holds, fines and stock-take.

  • A catalogue with copies, loans and holds.
  • Overdue fines billed to the student’s fees.
  • Stock-take.

Staff and leadership

People, settings and the view from the top.

WatumishistaffSchools and colleges

HR officers, heads of department, lecturers

Staff records, leave, teaching claims and a payroll export.

  • Staff records and leave, with leave types from the Employment Act, 2007.
  • Part-time teaching claims approved and passed to finance.
  • A payroll file for the payroll system you already use.

DiracompassSchools and colleges

Directors, deans, heads of department

Dashboards for leadership, refreshed every hour.

  • Enrolment, collections and arrears for the whole institution or one section.
  • Consolidated reports across the group’s companies.

MipangiliosettingsSchools and colleges

The person who runs Hall12 at the institution

Sections, campuses, calendars and who works where.

  • One site for a school and its college, each section with its own calendar and words.
  • Campuses, and the section each member of staff works in.
  • A Getting Started list for a new institution.

See Hall12 with a demo school’s records.

We walk you through fees, M-Pesa, report cards and the parent’s phone page, then talk about bringing your records in from Excel or your old system.

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